Administrative Event Coordination in Project Management | Online Course
Gain key admin skills to plan, coordinate, and manage meetings and events effectively within project settings for smooth, professional execution.
What is this course about?
This course provides practical knowledge in administrative event coordination within the context of project management. Learners will explore event planning frameworks, scheduling, budgeting, logistics, and stakeholder communication. Through hands-on guidance and scenario-based exercises, you’ll build the confidence to manage internal and external events efficiently while aligning with project goals.
Why take this course on administrative event coordination?
Coordinating events in a project setting demands precision, planning, and effective communication. This course helps you enhance your organisational skills, streamline workflows, and improve collaboration to ensure event success.
What you will gain from this course:
- Plan and coordinate events aligned with project timelines and objectives
- Manage event logistics, resources, and supplier engagement
- Communicate effectively with stakeholders and team members
- Handle administrative challenges in a structured and professional manner
- Improve your reliability and confidence as an events coordinator in project teams
Overview
Selecting a date, venue, and time for a meeting or event, coordinating with attendees to confirm availability, booking venues and catering, finalising meeting room arrangements, arranging travel, car hire, and accommodation, notifying and confirming details with attendees, and managing the processing and distribution of all necessary documentation are key tasks in efficiently organising meetings and events.
Description
Learners will be learning towards obtaining a national qualification at level 3 or are working in an administrative environment, including SMME`s (Small, Medium and Micro Enterprises), where the acquisition of competence against this standard will add value to the learner`s job, or chances of finding employment
Course Content
- A range of dates for meeting/event are provided to attendees
- Suitable dates and venues are determined based on responses to range of dates provided
- Meeting/event is booked and confirmed with attendees in writing
- All related documentation is forwarded to the attendees
- Venue is selected and booked
- Process of selecting venue is described
- Special arrangements, logistics, meeting room layout and equipment required are confirmed with the venue provider
- Process of selecting date, caterer and menu is described, taking into consideration religious and dietary requirements
- Agenda for meeting/event is forwarded to venue provider and caterers so that correct times for meals and breaks can be adhered to
- Venue and caterers are notified in writing and deposits paid
- Travel, car hire and accommodation requirements for all attendees are determined
- Suitable accommodation is secured and bookings confirmed in writing
- Car hire facilities are identified and confirmed in writing
- Travel arrangements are made and all necessary documentation forwarded to the attendees
- Invoices relating to travel, car hire and accommodation are processed
- Any relevant advance disbursements for travel, car hire or accommodation are processed
- Deadline date for receipt of documentation from contributors is established according to agreed time frames
- Deadline date is communicated to contributors
- Documents are assembled, copied and collated
- Relevant documents are timeously distributed in hard or electronic form to participants
Accreditation
- Non-accredited: Short course only
- Duration: 03h 10m
- Delivery: Classroom/Online/Blended
- Access Period: 12 Months
