Administrative Record Management

Administrative Record Management – Online Short Course

Master the Skills to Organize, Secure, and Maintain Business Records Efficiently

Looking for a recordkeeping course for administrators? Want to learn how to manage office documents and records more effectively? The Administrative Record Management Online Short Course is designed to help you gain practical skills in organizing, securing, and retaining administrative records—whether paper-based or digital.

Perfect for office administrators, executive assistants, records officers, and compliance staff, this course gives you the tools to streamline document handling, ensure regulatory compliance, and support smoother day-to-day operations.

About the Course

This 100% online and self-paced course offers practical knowledge in administrative record management. You’ll learn how to set up efficient filing systems, meet legal retention requirements, and protect sensitive business information. It’s ideal for anyone handling documentation, archiving, or compliance in an office setting.

Course Highlights

  • Flexible online format – Learn anywhere, anytime

  • Covers both paper and digital records

  • Understand filing systems, indexing, and classification

  • Learn compliance requirements such as GDPR and data retention laws

  • Includes real-world templates and best practices

  • Suitable for beginners and professionals looking to refresh skills

What You’ll Learn

  • How to create and maintain a records management system (RMS)

  • The difference between active, inactive, and archival records

  • Legal and compliance frameworks for records retention

  • File naming conventions and indexing systems for easy retrieval

  • Introduction to electronic document and records management systems (EDRMS)

  • Risk reduction in managing sensitive and confidential files

Who Should Enroll?

This course is ideal for:

  • Administrative Assistants

  • Office Managers

  • HR Officers

  • Executive Assistants

  • Records Clerks

  • Government and Nonprofit Staff

  • Anyone responsible for maintaining office records or documentation

Practical Outcomes

By the end of the course, you’ll be able to:
✔ Implement a professional records management system
✔ Ensure document security and compliance
✔ Reduce document clutter and retrieval time
✔ Protect your organization from legal risks and audit issues
✔ Improve efficiency in your administrative workflows

Enroll today and take control of your records, boost your admin efficiency, and ensure compliance with this short, practical online course in Administrative Record Management. Learn at your own pace and gain immediately applicable skills!

This unit standard is intended for learners working in administration in commercial and non-commercial organisations and is intended to enable them to manage administrative records. It is also applicable to learners working in other subfields who are responsible for keeping records of an administrative nature.

Course Content

  • Confidential information is defined and described for a specific organisation
  • The system and procedures used for dealing with confidential information is explained with examples
  • Documents are secured in an appropriate manner and within an agreed time frame
  • Utmost care is taken to avoid compromising any relevant stakeholder
  • A plan is presented to effectively control office stationery policies, procedures, and strategies
  • Plans are developed on how to monitor, maintain, and improve stock levels in accordance with organisational requirements
  • Effective shrinkage controls are developed and implemented for an organisation
  • Evidence of accurate reports is produced reflecting stationery movements for a given period
  • The control of the administration system and procedures is explained and applied to ensure effective administering of stationery
  • Documentation used for the control of stationery in an accurate, complete way, which complies with requirements is explained to employees
  • Effective stationery control procedures, systems, and follow-up actions are evaluated and explained
 
  • Contracted control measures are implemented and non-conformances are identified for reporting to persons with the authority to deal with them
  • Non-conformances are recorded and corrective actions negotiated according to organisational requirements
  • Reported non-conformance is handled in accordance with organisational policies and procedures and is duly recorded
  • Non-accredited: Short course only  
  • Duration: 1h 30m
  • Delivery: Classroom/Online/Blended
  • Access Period: 12 Months 
SpecCon Short Course
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